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UMD COVID-19 Physical Distancing Guidance for Facilities


Return to the Fall 2020 Reopening Plan


UPDATED JULY 15, 2020

Background

The primary route of transmission of the SARS-CoV-2 virus is through person to person contact, caused by respiratory droplets when a person breathes, talks, coughs or sneezes.  According to the CDC, the more closely a person interacts with others and the longer that interaction, the higher the risk of COVID-19 spread.  A “close contact” is defined by the Centers for Disease Control and Prevention (CDC) as any individual who was within 6 feet of an infected person for at least 15 minutes.  Limiting face-to-face contact with others through physical distancing and use of cloth face coverings is the best way to reduce the spread of COVID-19.   
 
The university community will follow state guidance and operate in accordance with CDC and industry standards to reduce the potential for transmission of the virus through the following methods:
  • Physical distancing (specifically, staying at least 6 feet away from others when you must go into a shared space)
  • Frequently washing hands or use alcohol-based (at least 60% alcohol) hand sanitizer when soap and water are not available
  • Wearing a cloth face coverings to reduce distribution of droplets potentially containing the virus (source control) 
  • Avoiding touching eyes, nose, and mouth
  • Staying home when sick
  • Cleaning and disinfecting frequently touched objects and surfaces

 

These methods are intended to be used together and not independently. 

The University’s Health, Safety and Risk Management Task Force advocates the use of the hierarchy of controls (above) for hazard prevention and control.  Engineering and administrative controls for physical distancing are effective methods of risk mitigation.  Increasing the physical distance between individuals and/or their work areas and placing barriers where needed can reduce droplet spread.

 


General Guidance

The University has developed multiple strategies to resist the spread of COVD-19.  Administrative, academic and/or programmatic units are to develop procedures and processes, and furniture placement or modifications to encourage and facilitate physical distancing in accordance with this guidance document.  The administrative and engineering controls strategies include:

Administrative, academic and/or programmatic units are responsible to put in place procedures to change the ways people work, teach and study.  Changes include:

  • Reducing the need for face to face interactions by process changes such as electronic signature, contactless delivery and pickup, and use of appointments and reservations.
  • Informing individuals of institutional training opportunities about the modes of transmission of the virus and precautions required to reduce the transmission of COVID-19, including physical distancing measures and their own department specific procedures.   
  • Use signage to guide, inform and educate.  Consistent university signage is available from the FM Signs and Graphics unit here.

Reducing the number of faculty, staff and students on campus facilitates the maintenance of physical distancing between individuals.  The need to reduce the number of people on campus to support physical distancing requirements will be ongoing. Procedural changes can include:  
Staffing options:

  • Remote work 
  • Alternating days
  • Staggered reporting/departing, breaks and shifts
  • Postponing non-essential meetings and events or holding them virtually

 

More detailed information on decreasing a physical presence on campus for faculty and staff can be found at:

University Human Resources | » Safety Practices and Requirements for Working on Campus

Campus Resources - The University of Maryland

Reducing the number of faculty, staff and students on campus will increase the opportunity to maintain physical distancing.  The University is instituting the following protocols to facilitate physical distancing. 

Public Areas

Public areas are common indoor spaces that are frequented by many people, such as classrooms, lobbies and large gathering places.  A careful review of public spaces will be done by facilities professionals and plans will be developed  to maintain prescribed distances.  (See resources section)  The following changes may be implemented where practical to keep at least six feet of distance between people:

  • Dedicated building entry and exit points
  • Modified pedestrian traffic patterns in hallways and other communal spaces
  • Limiting the number of persons in elevators and entryways; encouraging the use of stairs instead of elevators where feasible
  • In some instances the use of physical barriers will be implemented to protect people who must come in close contact with others 
  • Installation of signage to provide cues for distancing
  • Limiting large gatherings 

 

Any change to the entry, exit or traffic pattern of a facility must be reviewed by the Fire Marshal to ensure compliance with applicable codes.

 

Bathrooms

Any modifications to restrooms and bathrooms must be balanced with other applicable public health codes, American with Disabilities Act and privacy and must be reviewed by a facilities design professional.

 

General Workplace

  • Workspaces will be arranged  to allow for physical distancing measures as feasible.
  • Departments should designate and post the maximum number of occupants that may be in common areas , remove or rearrange chairs and tables, or add visual cues in meeting rooms to support physical distancing practices between attendees.  While on campus, employees are encouraged to communicate with colleagues and supervisors as needed by email, instant message, telephone or other available technology rather than face-to-face. 
  • Organize seats in reception areas to maintain at least six feet between seats.
  • Procedures will be developed to address situations when physical distance is not possible in order to limit the time spent in close contact. Face coverings are required to be worn when inside buildings and outdoors when near others.  In some cases, barriers may provide an alternative. The need for PPE must be based on a hazard assessment by Safety Professionals in accordance with OSHA 3990 exposure risk levels for COVID-19.  
  • Meeting in groups is discouraged when possible, meetings should be held using available collaboration tools (e.g. Zoom, WebEx, ).  Keep Working @ UMD- IT Support - UMD
  • Visitors should be limited except for required essential services. A mechanism for recording visits will facilitate contact tracing should it become necessary.  UMD Campus Affiliate and Visitor Guidelines
  • In-person meetings should be limited to settings where individuals can maintain six feet of separation by use of occupancy limits and space modifications.
  • Use staggered timing, occupancy limits and alternative locations in areas where people may gather for breaks or meals because face coverings will be removed when eating or drinking.
  • Encourage the use of outdoor spaces  when appropriate.

Physical Distancing Resources

For questions or assistance with procedure development or fabrication of physical distancing barriers, contact one of the following campus and facility resources for assistance:
 

Circulation and Physical Distancing

Facilities Management – Planning and Construction, Kris Phillips
Department of Residential Facilities - Planning, Design and Construction, Henry Dickson 
Office of the Provost -Planning and Special Projects, David Cronrath
 

Code Compliance

Department of Environmental Safety, Sustainability and Risk -Office of the Fire Marshal, Alan Sactor
 

Safety Professionals

Department of Environmental Safety, Sustainability and Risk - Maureen Kotlas
Facilities Management - Glynnis Bowman

 

Department of Residential Facilities - Susan Gilson

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